Nonprofit mail

Nonprofit mailing: appeals, newsletters and the postage paperwork

We print and mail appeal letters, newsletters, postcards and event invitations for nonprofits. If your organization qualifies for USPS nonprofit postage, we mail at that lower rate, and for our mailing clients we prepare the application.

Get a Custom Quote Or call us now: 1-800-704-0597

What you get

Nonprofit postage

USPS charges qualifying nonprofits less postage than regular marketing mail. We prepare and sort your mailing so it is accepted at the nonprofit rate.

We handle the application

Not approved for nonprofit postage yet? For organizations mailing with us, we fill in the USPS application with you. You answer a few questions and sign on screen.

Appeals that look personal

Letters addressed by name, with gift amounts, reply slips and return envelopes, printed and inserted for you.

Proof for your board

USPS tracking is included with every mailing, so you can show when the appeal went out and when it reached homes.

How a nonprofit mailing works

Step 1Tell us about the mailingWhat you are sending, how many, and when it needs to arrive.
Step 2Sort out the postageIf you already have nonprofit authorization, tell us. If not, we prepare the application once you are mailing with us.
Step 3Send your list and artworkWe check your donor list for bad addresses and duplicates, and proof the artwork with you.
Step 4We print and mailYour pieces are printed, addressed and sorted for the nonprofit rate.
Step 5Follow the resultsTrack delivery, and add a tracked QR code to your reply slip to count online gifts.

What nonprofits mail with us

Year-end and spring appeal letters, newsletters and booklets, event invitations, membership renewals, donor thank-you cards and postcards.

Already have your own permit?

If your organization has its own USPS permit imprint, your artwork can keep it. Tell us when you request a quote and we will set the mailing up to match.

Questions and answers

Does my organization qualify for nonprofit postage?

USPS decides who qualifies. Many charitable, religious, educational and similar organizations do, and some kinds of nonprofits do not. Call us at 1-800-704-0597 and we will talk through where you stand.

Do you file the nonprofit postage application for us?

For organizations mailing with us, yes. We prepare the USPS application, you review and sign it, and we send it to USPS for you.

Can you personalize appeal letters?

Yes. Letters can be addressed by name and include details such as a suggested gift, with a reply slip and return envelope inserted.

Can you clean up our donor list?

Yes. We standardize addresses, update donors who have moved and remove duplicates before anything prints.

How far ahead should we start?

A common timeline is about two to three weeks from start to mailboxes. For a year-end appeal, starting earlier leaves more time for approvals.

Related services

Tell us about your mailing

We will reply with a plan: the format, the list, the timeline and the price for your mailing.